QR/Barcode Tracking
Assign unique identifiers to every job, batch, or consignment. Scan to instantly access history and status.
Ready to Go Paperless?
See how our Operations Traceability Platform can digitize your workflows in weeks, not years
Workflow Digitization
Replace Paper with Mobile Workflows and Digital Forms
The Problem
Paper-based operations create friction at every step of your workflow:
- Multiple data entry points—same information manually entered in registers, forms, and ERP systems
- Document tracking difficulties—paper documents get lost, misfiled, or stuck between departments
- Slow document retrieval—finding historical records for audits takes hours or days
- No real-time visibility—you can't see where a job is in the process without calling people
- Manual errors—transcription mistakes, illegible handwriting, missing signatures
- Physical storage costs—warehouses full of bound registers for compliance retention
- Shift handoff gaps—24x7 operations lose visibility during overnight turnarounds
For regulated industries like pharmaceuticals, sterilisation services, and medical devices—paper creates compliance risk. Manual processes can't provide the audit-proof traceability that customers and regulators demand.
The IoTReady Solution
Comprehensive paperless workflows with mobile forms, automated data capture, and real-time tracking
Mobile Forms
Replace paper forms with mobile apps on rugged tablets. Digital forms with validation, photo capture, and signatures.
Automated Data Capture
Integrate weighing scales, temperature sensors, and machine data. No manual transcription—data flows automatically.
Workflow Step Tracking
Real-time visibility into which step each job is in. Identify bottlenecks and alert next department automatically.
ERP Integration
Sync data automatically with Tally, SAP, Oracle, or any ERP. Eliminate duplicate data entry and accelerate billing.
Digital Document Management
Generate certificates, reports, and invoices as PDFs. Search and retrieve any document in seconds, not hours.
How It Works
Step 1: Job Intake
Customer submits request (web form, email, or phone). System automatically generates unique QR code and prints labels.
- Auto-populate customer details from database
- Validate required fields before accepting job
- Print QR code labels for each box/batch
Step 2: Incoming Inspection
Operator scans QR code on tablet and fills inspection form. Photos and weights captured digitally.
- Scan QR code to pull up job details
- Mobile form with photo capture for condition
- Automatic weight capture from scale integration
- Digital signature with timestamp
Step 3: Processing
Production team sees real-time queue on dashboard. Scans jobs in/out of each processing step.
- Digital priority flags for urgent jobs
- Step-by-step workflow guidance
- Automatic processing parameter capture from PLCs/SCADA
- Prevent skipping mandatory steps
Step 4: Quality Evaluation
Quality team records measurements, photos, and test results digitally. Automatic pass/fail logic.
- Upload dosimeter readings, test results, photos
- Automatic calculations and validation
- Rejection workflow with root cause capture
- Alert admin when ready for certification
Step 5: Certification & Invoicing
Certificates auto-generated as PDFs with all required data pre-filled. Instant ERP sync for invoicing.
- One-click certificate generation from templates
- Digital signatures and timestamps
- Automatic invoice creation in ERP
- Email certificate to customer instantly
Technology Stack
We match the right technology to your workflow requirements and environment
Rugged Tablets
Best for: 24x7 operations, industrial environments
Industrial-grade tablets (Chainway P80, Zebra) with built-in barcode scanners. Designed for drops, dust, and temperature extremes.
QR Code / Barcode Printing
Best for: Batch/job identification and tracking
Thermal label printers with QR/barcode generation. Unique IDs link physical items to digital records.
Weighing Data Loggers
Best for: Material accountability and compliance
Connect to any weighing scale via serial/USB. Auto-capture weights into digital forms—no manual entry.
IoT Sensors
Best for: Process parameter monitoring
Temperature, humidity, pressure sensors for autoclaves, chambers, and storage areas. Continuous logging with alerts.
PLC/SCADA Integration
Best for: Automated process data capture
Extract processing parameters directly from machine controllers. Link batch records to machine data automatically.
Cloud Platform
Best for: Real-time visibility and analytics
Operations Traceability Platform with workflow management, document generation, and ERP integration APIs.
Real-World Results
Microtrol India
Gamma Irradiation Sterilisation
Paperless workflow for 600 boxes/day with QR tracking, automated weighment, and Tally integration. Achieved 90% paper reduction, zero weight errors, and instant document retrieval.
- 9+ paper documents per consignment → digital workflows
- 50% faster billing cycle
- Real-time visibility across 3 shifts
GoDesi
Food Manufacturing
Complete factory operations platform with digital checklists for FSSAI compliance. QR-based task logging ensures operators can't skip mandatory hygiene checks.
BigBasket
Warehouse Operations
11 integrated workflows replacing paper across 670+ locations. QR codes and weight scales automate procurement, crate tracking, and dispatch.
- 99% inventory accuracy
- 30% reduction in asset losses
- Real-time visibility across all sites
Business Impact
80-90%
Reduction in Paper Usage
Eliminate printing, filing, and physical storage
Zero
Manual Data Entry Errors
Automated data capture from scales and sensors
Real-Time
Visibility Across All Shifts
Know exactly where every job is in the process
Instant
Document Retrieval for Audits
Search and find any record in seconds vs. hours
40-50%
Faster Billing Cycles
Automatic ERP integration accelerates invoicing
100%
Audit Trail Completeness
Every transaction timestamped and traceable
Industries We Serve
Pharmaceutical & Medical Devices
Batch traceability, GMP compliance, electronic batch records, and audit-proof documentation for pharmaceutical manufacturing and sterilisation services.
Examples: Sterilisation plants, contract manufacturing, clean room operations
Food Production
FSSAI compliance tracking, hygiene checklists, batch traceability, and temperature monitoring for food manufacturing facilities.
Examples: Snacks manufacturing, meat processing, dairy facilities
Warehousing & Logistics
Digital receiving, putaway, picking, and dispatch workflows. Replace paper checklists with mobile apps and QR scanning.
Examples: Distribution centers, 3PL warehouses, e-commerce fulfillment
Manufacturing
Production checklists, quality inspections, equipment maintenance logs, and SOP compliance tracking for factory floors.
Examples: Assembly lines, heavy industry, automotive components
Contract Services
Service request intake, job tracking, quality documentation, and certificate generation for contract service providers.
Examples: Sterilisation services, testing labs, packaging services
Rapid Implementation
Our low-code Operations Traceability Platform enables rapid deployment
Week 1: Specification
- Map existing paper workflows
- Define digital forms and validations
- Identify integration points (scales, ERP, sensors)
Weeks 2-3: Development
- Configure workflows on platform
- Integrate hardware (tablets, printers, scales)
- Connect to ERP APIs
- Pilot with 2-3 test jobs
Weeks 4-6: Rollout
- Train operators on tablets and workflows
- Run parallel paper + digital for validation
- Gradual transition to 100% digital
Ongoing: Optimization
- Low-code platform lets you adapt workflows
- Add new forms and validations as SOPs evolve
- 99.5% uptime SLA with 4-hour support response
Related Solutions
Batch Traceability
Complete chain of custody from raw materials to finished goods with audit-proof records.
Productivity Monitoring
Track operator activities and ensure SOP compliance across shifts.
Inventory Management
Real-time inventory tracking with automated ERP sync.
Frequently Asked Questions
How long does it take to deploy workflow digitization? ▼
Typically 4-6 weeks for full deployment. Week 1: Map existing paper workflows and define digital forms. Week 2-3: Configure workflows on platform, integrate hardware (tablets, scales, sensors). Week 4-5: Pilot with parallel paper + digital operations. Week 6: Go fully digital. Microtrol went live in 6 weeks with 90% paper reduction for sterilisation operations.
Does this work with our existing ERP? ▼
Yes. We integrate with Tally, SAP, Oracle, ERPNext, Zoho, and custom ERPs via REST APIs or database connectors. Workflow data (job details, weights, quality checks, timestamps) flows automatically to ERP for invoicing, inventory, and compliance records. Zero manual data entry. See our ERP integration pages for technical details.
Can we use existing equipment (scales, sensors)? ▼
Yes. Our IoT integration works with any weighing scale with RS232/USB interface, most temperature/humidity sensors, and standard PLC/SCADA systems. Auto-capture data from existing equipment—no need to replace functional hardware. We can provide new equipment where needed.
What if operators are not tech-savvy? ▼
Our mobile apps are designed for frontline workers with minimal training. Large buttons, visual green/red light feedback, guided workflows with step-by-step instructions, and photo capture instead of text entry. Most operators become proficient within 1-2 days of hands-on training. Rugged tablets withstand industrial environments.
Can we modify workflows ourselves? ▼
Yes. Our low-code Operations Traceability Platform allows operations teams to modify workflows with ~20 lines of Python. Add new forms, change validation rules, update SOPs, configure alerts—all without IT involvement. Changes deploy in minutes. Microtrol example: adapted workflows as customer requirements evolved.
What's the typical paper reduction? ▼
Most customers achieve 80-90% paper reduction. Microtrol: 9+ paper documents per consignment (600 boxes/day) eliminated—that's 5400+ documents/day saved. No more printing, filing, or physical storage. Document retrieval goes from hours to seconds. Annual paper and storage cost savings alone often justify the investment.
How do we retrieve old records for audits? ▼
Instant search and retrieval. Search by customer name, batch number, date range, operator, or any captured field. System returns complete records in seconds with photos, timestamps, weights, and operator actions. Export to PDF for audit submission. 7-10 years of data retention for compliance (configurable).
What about compliance for regulated industries? ▼
Complete audit trails with timestamped records, operator authentication, electronic signatures, and photo documentation. Supports FSSAI, ISO, GMP, and 21 CFR Part 11 compliance for food, pharma, and medical devices. Immutable records with tamper-proof timestamps. All data encrypted at rest and in transit.
Can we track jobs across multiple shifts? ▼
Yes. Real-time visibility across all shifts (day, night, weekend). Dashboard shows which jobs are at which workflow step, who's working on what, and any pending approvals. Shift handoff becomes seamless—incoming shift sees exactly where outgoing shift left off. No more lost paperwork between shifts.
What's the typical ROI? ▼
Microtrol achieved 50% faster billing cycle and saved 6+ hours per week per operator from eliminating manual paperwork. Labor cost savings + faster cash flow typically deliver ROI within 6-12 months. Additional benefits: zero data entry errors, instant document retrieval, and compliance readiness for audits.