OSHA Safety Incident Tracker

Workplace injuries and near-misses create cascading costs across manufacturing, construction, and healthcare operations. When an employee is injured, the immediate medical costs are just the beginning. Work stops while the incident is investigated, productivity drops as other team members deal with the disruption, workers' compensation insurance premiums increase (often for 3+ years following a significant incident), and regulatory penalties can reach significant amounts. OSHA recordkeeping violations add another layer of liability—companies that fail to properly document incidents or submit required forms face additional fines up to $16,550 per violation (adjusted annually for inflation; 2025 penalty amount). Beyond financial costs, injuries damage workplace morale, increase employee turnover, and create legal exposure if injuries aren't properly documented.

The compliance burden is substantial. OSHA requires companies to maintain detailed records of every reportable incident using Form 300 (injury and illness log), Form 300A (annual summary), and Form 301 (incident details). These forms must be completed within 7 calendar days of discovering an incident, retained for 5 years following the end of the year in which they occurred, and made available to employees and OSHA inspectors. Many companies operate with paper forms or spreadsheets, creating multiple problems: data entry errors cause form rejections during OSHA inspections, incident details are lost when forms get damaged or misfiled, required elements are frequently missing (many Form 301 submissions lack critical information like root cause or corrective actions), and there's no systematic way to identify trends that could prevent future incidents.

The investigation process is fragmented. When an incident occurs, information comes from multiple sources: the injured employee's account of what happened, eyewitness statements from colleagues, medical provider assessment, equipment maintenance records, and safety inspector observations. Without a centralized system to collect and correlate this information, investigations are slow, incomplete, and often miss root causes. Corrective actions are documented informally—sometimes as email messages, sometimes as handwritten notes in a binder—making it impossible to verify that corrective actions were actually implemented. Companies cannot answer the question "What was the corrective action for the incident three months ago, and has it been verified?" One manufacturing facility discovered that 40% of documented corrective actions were never actually implemented, remaining as paper commitments without follow-through.

The trend analysis problem is critical. OSHA and company safety managers need to identify patterns: are injuries clustered in specific departments, on specific shifts, or for specific task types? Are certain body parts more frequently injured (indicating equipment design issues)? Do near-miss frequencies predict future serious incidents (they do—a ratio of 10-30 near-misses predicts each serious injury)? Without systematic data collection, these patterns remain hidden. Companies operate reactively, responding to serious incidents without recognizing warning signs that near-miss data should have revealed. This approach is both dangerous and expensive—companies that implement near-miss tracking and trend analysis reduce serious injury rates by 30-50%.

Current documentation methods are overwhelmed. Paper-based systems lack audit trails—you cannot tell if a form was modified after initial submission or who made changes. Digital spreadsheets are duplicated across different departments, creating inconsistent data. Mobile devices cannot be used effectively because forms are designed for desktop entry. Supervisors must remember to initiate incident documentation, and without prompting or verification, critical details are forgotten. Employees are sometimes reluctant to report incidents due to perceived retaliation risks, but without anonymous reporting mechanisms, near-miss identification suffers. The result: companies maintain compliance records that appear complete but lack the depth needed for serious root cause investigation or pattern identification.

All solutions run on the IoTReady Operations Traceability Platform (OTP), designed to handle millions of data points per day with sub-second querying. The platform combines an integrated OLTP + OLAP database architecture for real-time transaction processing and powerful analytics.

Deployment options include on-premise installation, deployment on your cloud (AWS, Azure, GCP), or fully managed IoTReady-hosted solutions. All deployment models include identical enterprise features.

OTP includes built-in backup and restore, AI-powered assistance for data analysis and anomaly detection, integrated business intelligence dashboards, and spreadsheet-style data exploration. Role-based access control ensures appropriate information visibility across your organization.